OVERVIEW

It’s a double entry accounting system. It’s web application having very useful features that normally accounting system didn’t have. It has fully rights management system through that you can hold full control of users and their activities. You can manage different companies in this system. If group have more than one company that group manage their accounts and user data in one single module. Users of different companies see only their data and figures and we can create one user who can see figures of those companies and generate analysis reports(under construction) mean to say that user manage more than 1 company data.
Process starts with company registration after open company you need to create user groups or branches and then configure those branches with different rights or roles for example one branch you want to assign expanse voucher and one branch you want to assign different form or different portion of chart of accounts.
Then You need to create users under those branches. After this you need to prepare chart of accounts of that company. Chart of account would be Nth level. You can create multi level of chart of accounts and these level can be nth.
You need to create different vouchers or transaction according to your requirements, In this configuration you have to give voucher name like “Cash Payment Voucher” and below there are two list of same chart of accounts and from them you need to select your required account that you want to enlist in debit side and credit site. For example in debit side you need to select particular bank and in credit side you need to select creditors or party.
Then you need to assign these vouchers to your user groups.

Company Registration

This company registration form in this form you will create your company. You need to give company name and its logo so that this logo can be use in company reporting. All stored company is enlisting in below grid you can select and change their information as per their desire.

Chart Of Accounts

By using this form you will create your chart of accounts of Nth level. There are two things if you select “IsGroup” option that account would be the group under the selected account in “Master Account “ list and you can create different accounts under this group. If you will not select the “IsGroup” checkbox then input account would be simple account under the selected account in “Master Account “ list. Account code will be generate by system as you select the master account and account level too. Opening balance is optional and has analytical checkbox is also. If you want to alter any account like their grouping hierarchy or group name and group you just need to select that account from the hierarchy. If account code got red then it means given code is already used by another account.

Transaction Configuration(Voucher Configuration)

This is most interesting part of this application. By using this process you can generate many vouchers type without requesting to software company or software vendors. There are two transactions one that would be enlist on left side under accounting system options for that you need to check “Is Listed ” and “IsLov” options and others are only execute at backend like your requirement is when any purchase is made one voucher automatically generate and effect your accounts for that you need to uncheck “Is Listed ” and “IsLov” options. You need to input transaction name transaction code and remarks is optional and there are two columns of debit accounts and credit accounts both having your input chart of accounts is displaying you need to select your desire account that you want to execute or enlist in this particular vouchers.And also you can be alter already generated vouchers by just clicking edit options from main form and hit Save button.

User Group

In this form you can create different user groups or branches for managing different users. You can add user groups by clicking “Add” button that will lead you another form and on this form you need to input group name and description2 and hit save button. If you want to edit any user group you just need to click edit button and after that changed the name or description and hit save button. You will create different users under these groups.

Right Configuration

In this form you can configure different forms or option to that user groups. One more thing I should mention here all transactions or vouchers that you already created is also enlist here and you can assign those created vouchers to particular user groups by just selecting checkbox. If you want to un assign any vouchers or form from user groups just uncheck the checkbox. When you select user groups from list all configured or saved data will be loaded in the below.

User Registration:

In this form you can create different user under different user group that you created already. The fields having * are mandatory and you need to input those fields. Login count is also a feature of this system if you input here 3 then created user will only allow to login into your system 3 times after that user can’t login into system or same you can set expire date of user.

Journal Voucher

In this form you can pass any journal voucher for adjustments. Code would be generated automatically and every month counter of code would be reset this scenario for each vouchers.You need to input date and account name. For selecting accounts you have to press below arrow key (↓).After pressing below arrow key a list would be open you can select any accounts from this list and you can search by typing account name or code in the search text box.As you type list would be shorter and your desired account would be display alone when you have completed account name. When you click account name from list that account would be display into account name text box after that you input either debit amount or credit amount and hit the Add Account button. After clicking Add Account button that account with amount start display in the below table and you will follow same procedure for again another account. When you complete your transaction you hit save button for save or if you want to alter input accounts or their amount by clicking edit button and again follow same procedure after altering desire changes. or if you want to delete any account in current transaction you just hit delete link from the table. Remove button would be disable when you open journal voucher in new mode. When you will come from transaction list then remove or update button will be enable. you can either update whole voucher or remove this one.

Vouchers (Configured Vouchers or Transaction)

This is the template of voucher. It will display only those thing that you already configured for it. It’s behavior or operating procedure would be same for all vouchers that you will create. Their transaction code would be different and counter would be reset on every month. In Debit Account Name only those account would be enlist that you select at the time of configuration of “Transaction Configuration” form. If there is only one account that would be auto select as in the image shows Debit Account Name. For Credit Account Name you follow same procedure as in journal vouchers. For selecting accounts you have to press below arrow key (↓).After pressing below arrow key a list would be open you can select any accounts from this list and you can search by typing account name or code in the search text box. As you type list would be shorter and your desired account would be display alone when you have completed account name. When you click account name from list that account would be display into account name text box. This procedure would be same for both debit account name and credit account name. Then you input amount and press Add Account button. Both debit and credit account with same amount is starting display in the table below. When you finish you input data you can save the voucher by hitting save button. If you want to alter accounts or amount before saving voucher you just need to click edit link that transaction and make any changes according to your requirements.

Transaction List:

Voucher List is form where you can search any voucher that you have created previously. you can search voucher on the base of transaction No. date, voucher type , amount and remarks . just fill the boxes and hit search button. One more important thing that should be highlight here is each user can view or search only their voucher that had been entered by using their user accounts. It will not happen that vouchers of branch A will available for branch B.You can select the voucher for sake of edit or delete that voucher. Voucher will automatically open or select their template.Lets suppose you select journal voucher then it will open in Journal voucher form etc.

Reporting Of Accounts In Badran

There are total 5 reports currently. Every report describes shortly following.

Ledger:

This is ledger Report you can generate report of ledger between 2 dates and between multiple accounts by selecting range of accounts. For example you want to find out ledger between Account A to Account Z . Ledger will consider all the accounts those lies in this range and generate all ledgers of those accounts at once of given time span. It’s a time saving procedure you don’t need to get ledgers of multiple account one by one. All ledgers would be available at once in one click. Report sample also display in the figure.

Trial Balance:

This form is used to generate trial balance of given dates. Report is also shown in given image.

Voucher List

Voucher list generate the all vouchers generated by that particular user. In voucher type List all the voucher type will be available according to privilege assigned by Administrator to the user group. After select voucher type and input the range of date you can be able to generate voucher list of that category within given period

Analysis Expanse:

Analysis Expanse report is a cross tab excel report that display all accounts name on very first column of report vertical and make the column of all branches and show which branch consume how much money under what account.

Monthly Expanse:

This excel report shows one voucher spend how much money on what accounts from chart of accounts. It make column of all effected account and show transaction code in one column.